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ISLE
OF WIGHT VOLUNTEER RESCUE SQUAD AUXILIARY
BYLAWS
(Revised November 8, 2005)
ARTICLE I.
NAME
The
name of this organization shall be the Isle of Wight Volunteer Rescue
Squad Auxiliary and shall operate in conjunction with the Isle of Wight
Volunteer Rescue Squad.
ARTICLE II.
OBJECTIVES
A.
To support the needs of the Isle of Wight Volunteer Rescue Squad.
B.
To be affiliated with said squad but to remain an independent
organization.
C.
To render public service as may be deemed appropriate by the
membership to the citizens of Isle of Wight and the Town of Smithfield.
ARTICLE
III. MEMBERSHIP
A.
Membership is open to any citizen 15 years of age or older who
wishes to provide services to the Isle of Wight Volunteer Rescue Squad
Auxiliary.
B.
Application for membership must be submitted in writing to the
president. The president
will forward the application to the membership committee.
The membership committee shall submit the application to the
auxiliary at the next regular meeting for approval.
C.
An affirmative vote of the majority present shall designate
acceptance.
D.
The membership committee shall notify the applicant in writing
prior to the next regular meeting.
E.
Members shall make themselves available to render assistance for
auxiliary matters whenever possible.
F.
Dues are payable on January 1st of each year or within thirty
(30) days of membership acceptance.
G.
The amount of dues payable will be determined by state, district,
and local requirements.
H.
Upon nonpayment of dues or six consecutive months of
nonparticipation, the membership chairman shall contact the member to
determine membership status.
ARTICLE
IV. OFFICERS
Officers
of the auxiliary shall be elected by secret ballot annually at the
December meeting. They will
assume their offices and responsibilities as of January 1st of the
upcoming year. Duties shall
be as follows:
A.
PRESIDENT
1.
Shall preside at all business meetings.
2.
Shall be chairman of the executive board.
3.
Shall exercise general supervision over the affairs and
activities of the organization.
4.
Shall appoint the offices of parliamentarian, historian, and
chaplain.
5.
Shall appoint all committee chairmen except those whose
membership is addressed elsewhere in these bylaws.
6.
Shall have the authority to sign checks.
7.
Shall be a member of the finance committee.
8.
Shall approve all public relations releases.
9.
Shall assure that open communication be maintained between the
auxiliary and the squad.
10. Shall
provide each member present with a copy of the meeting's agenda.
11.
Shall be bonded.
B.
VICE PRESIDENT
1.
In the absence or disability of the president, the vice president
shall exercise all of the president's duties and functions.
2.
Upon the resignation of the president, the vice president shall
serve as president until the end of the term of office.
3.
Shall be membership chairman (see Articles III and VI, Membership
and Membership Chairman).
C.
SECRETARY
1.
Shall keep an accurate record of the proceedings of the auxiliary
and furnish a copy to the president and treasurer.
2.
Shall keep an accurate membership list and attendance record and
share this information with the membership chairman.
3.
Shall notify the membership at least one week prior of upcoming
meeting(s) and special events.
D.
TREASURER
1.
Shall receive and disburse all funds as approved by the
membership and may sign checks.
2.
Shall maintain accurate records of the same and furnish a written
copy of the monthly report to the president and secretary.
3.
Shall provide accurate records for review by an auditing
committee.
4.
Shall notify all members who are delinquent in payment of dues.
5.
Shall be chairman of the finance committee during term of office
and an ex-officio member for one year following term of office.
6.
Shall be bonded.
E.
HISTORIAN
1.
Shall keep records including photos pertaining to the
accomplishments of the auxiliary.
2.
If requested to do so by the membership, shall prepare and submit
a scrapbook to the State Historian prior to the filing date for contest
judging.
F.
PARLIAMENTARIAN
1.
Shall see that the rules contained in the latest edition of
Robert's Rules of Order shall govern the organization in all cases where
they are not inconsistent with these bylaws and any special rules of
order the auxiliary may adopt.
2.
Shall be chairman of the bylaws committee.
ARTICLE V.
COMMITTEES
The
following committees, with the exception of the Nominating Committee,
shall be appointed by the president in January or as soon as possible
thereafter. The chairman of
each committee shall assure that the president is kept informed of the
committee's progress.
A.
EXECUTIVE BOARD/COMMITTEE
1.
Shall be chaired by the president.
2.
Shall consist of all officers.
3.
Shall meet upon the request of the president or any three
members.
4.
Shall be responsible for monitoring the progress of the
organization toward meeting its goals and shall make recommendations as
appropriate.
5.
May spend up to $300 for auxiliary purposes without prior
approval of the membership. Such
expenditures shall be explained and justified at the next meeting.
B.
FINANCE COMMITTEE
1.
Shall consist of four members utilizing, if possible, at least
one member who has an accounting background.
2.
Shall be chaired by the current treasurer.
3.
The previous treasurer shall remain an ex-officio of this
committee.
4.
Shall prepare and present to the membership a budget for their
consideration at the January meeting.
5.
Shall reconcile and verify the accuracy of the treasurer's books
prior to the January meeting and present its report at the January
meeting. Once the January
review has been completed, the new treasurer may accept the books.
C.
MEMBERSHIP COMMITTEE
1.
Shall be chaired by the vice president.
2.
Shall consist of three members.
3.
Shall tally all votes on new applicants.
4.
Shall notify new applicants upon approval prior to next meeting
and shall provide new members with a current membership listing and a
copy of the bylaws.
D.
BYLAWS COMMITTEE
1.
Shall be chaired by the parliamentarian.
2.
Shall consist of three members.
3.
Shall receive and make recommendations for revision of the
bylaws.
4.
Shall distribute to each member recommended changes in the bylaws
at least 10 days prior to the next meeting upon which they are to be
voted.
E.
WAYS AND MEANS COMMITTEE
1.
Shall consist of four members.
2.
Using the annual budget, shall develop a plan to meet the goals
identified by the membership.
3.
Shall investigate ways and means by which the membership can meet
its stated goals.
4.
Shall notify the public relations committee of publicity needed
to further auxiliary goals.
5.
Shall meet as needed but at least quarterly.
6.
Shall present a report on each fund raising event at the business
meeting following the conclusion of such event.
F.
PUBLIC RELATIONS COMMITTEE
1.
Shall consist of two members.
2.
Shall be responsible for developing news releases for the purpose
of furthering the auxiliary's goals.
3.
Shall be responsible for developing news releases which shall
place the auxiliary and its activities in the public eye in order to
educate the public about the organization and its activities.
4.
Shall obtain approval of the president prior to
making releases to the public.
G.
CHAPLAIN
1.
Shall provide a brief devotional at each meeting.
2.
Shall serve on the courtesy committee.
H.
COURTESY COMMITTEE
1.
Shall consist of two members of which one will be the chaplain.
2.
Shall be responsible for assuring the delivery of refreshments or
assistance at special functions for the Rescue Squad and/or auxiliary.
3.
Shall send cards in case of illness to auxiliary and Rescue Squad
members and their immediate families.
4.
Shall send flowers or make a donation in case of death of an
auxiliary member or a member of his/her immediate family.
I.
PROGRAM COMMITTEE
1.
Shall consist of three members.
2.
Shall assure the provision of at least six programs per year.
Programs may be on any topic which would be of interest to the
membership.
J.
NOMINATING COMMITTEE
1.
Shall consist of three members: one from the executive board and
two from the membership.
2.
Shall be appointed by the president at the September
meeting.
3.
At the October meeting shall submit the names of those nominated
to each of the elected offices of the auxiliary.
K.
VOLUNTEER RESCUE SQUAD LIAISON
1.
Shall be a member of the executive board.
2.
Shall attend all monthly meetings as liaison between the Isle of
Wight Volunteer Rescue Squad and the auxiliary.
3.
In his/her absence, shall appoint an alternate from the squad to
maintain continuity.
ARTICLE VI.
MEETINGS
A.
Regular meetings of the auxiliary shall be held at the Isle of
Wight Rescue Squad building unless the membership votes otherwise in
advance.
B.
The regular meeting in November shall be known as the Annual
Business Meeting and shall be for the purpose of electing officers,
receiving annual reports, determining dues, and conducting any other
business that may arise.
C.
The regular meeting in December shall be known as the Annual
Dinner Meeting. No business
will be conducted at this meeting.
D.
The executive board may call a special meeting at the request of
any member. The purpose of
the meeting shall be set forth by the president in the notification to
members.
ARTICLE VII.
ELECTIONS
A.
Elections shall occur at the annual business meeting in November
of each year.
B.
No member shall be eligible for election to any office unless
he/she is an active member in good standing.
C.
No member shall be eligible for election to the office of
President unless he/she has been an active member in good standing for at
least one year prior to elections.
D.
No person may be nominated for any position without his/her prior
consent.
E.
At the October meeting the nominating committee shall submit the
names of those individuals who have been nominated to each of the
elected offices of the auxiliary.
F.
Following the nominating committee's report, the floor shall be
declared open for nominations from the membership at large.
G.
A minimum of fifteen (15) days prior to the November meeting, the
secretary shall publish and either mail or e-mail a ballot to each
active member.
H.
Ballots may be returned to the secretary by mail prior to the
November meeting or presented in person at the November meeting.
I.
A majority of active members voting shall be necessary to elect
someone to office.
J.
Term of office shall be January 1 through December 31 of the year
following elections.
K.
Vacancies in offices during the term will be filled by
appointment by the executive board.
ARTICLE VIII.
QUORUM
One-fourth
of the membership shall constitute a quorum.
ARTICLE IX.
DUES
Dues
shall be determined by the membership at the November annual business
meeting and payable yearly at the following January meeting.
ARTICLE
X. BYLAWS
Bylaws
may be amended by a majority of the active members present at a meeting.
Changes must be distributed at least 10 days prior to the meeting
at which they are to be voted upon.
STANDING
RULES
Meetings will be held on
the second Tuesday of the month at 5:30 p.m.
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